List of proposed rules for Franklin County, Tenn., school clubs

1. Must have a faculty advisor that is an employee of the school system.

2. Must have at least 10 student members who are enrolled in the school listed as members to establish the club/organization.

3. Advisor and principal meet to discuss the purpose of the club/organization prior to club approval.

4. Aims, objectives and constitution must be submitted in writing and signed by advisor and club members.

5. Application must be completed and reviewed/approved by principal and leadership team.

7. The Director of Schools [Superintendent] will be notified that a new club/organization has been approved.

6. Faculty Advisor is to be present at all club meetings to monitor and ensure discussions follow the set agenda, students sign in for the meeting, and minutes of the meeting are kept.

7. Agendas, student sign-in sheets and minutes of the meeting are to be kept on file by the advisor; copies will be available for school administration and director of Schools to review upon request.

8. Once a quarter, a school administrator will attend a meeting of each established club/organization to ensure the meeting agenda is followed.

9. Meeting times are before or after school. (Faculty Advisors should work together for appropriate times for students wishing to participate in more than one club.)

10. Meeting times only may be posted within the school in areas designated by the principal.

11. Maintain open membership to interested students. (Any restricted membership requires approval from the director of Schools as stated in board policy.)

12. No solicitation for membership. (Student members can publicize the club and who to contact if interested in membership.)

13. New clubs/organizations cannot conflict with use of facilities and scheduled meeting times with other already established clubs.

14. All clubs/organizations are expected to promote a positive school & community atmosphere and unity.

15. A list of visitor(s) planning to attend a club meeting must be submitted and approved by school administration prior to the meeting.

16. Clubs/Organizations may work with community, when applicable, to help with carious community projects or aid in services within community organizations.

17. Procedures for fundraisers or field trips require proper documentation and approval as established by the BOE.

18. Any proposal for a club deemed as needing special/professional assistance beyond the realm of a faculty advisor, will be determined by the principal and specifics of that individual or group of individuals reported to a counselor, social worker, etc.

19. All clubs/organizations will be reviewed annually by principal and leadership team to ensure criteria is being met and appropriate number of student members are involved.

20. The review process will include a review of agenda and meeting minutes, student sign-in sheets and any other relevant documentation provided by the faculty advisor.

21. If a club/organization is found to not meet the set criteria, notice will be given to the faculty advisor with corrective actions that must be taken. The advisor will have one month to make corrections or the club/organization will be removed from the approved list.